Job purpose

To provide assistance with Navy Drug and Alcohol Deterrence Branch requires administrative support of the Drug and Alcohol Deterrence Program mission for 8-koi; a diverse Florida based service and consulting company that has been providing outstanding results for our clients for over 14-years now.

Duties and responsibilities

• Manage clerical and administrative support work, including but not limited to, establishing and implementing clerical support procedures; maintaining the Drug Demand Reduction (DDR) program calendars and independently scheduling and arranging meetings, appointments and conferences.
• Receive, screen and redirect incoming telephone calls; coordinate and manage travel arrangements per Joint Travel Regulations (JTR). Manage and maintain monthly, quarterly and annual travel budget. 
• Design and manage Drug and Alcohol Deterrence Branch filing system; provide assistance for internal operating procedures pertaining to administrative matters; and maintain ticklers for internal and external use; ability to utilize and understand DON Tacker with respect to taskers.
• Coordinate responses to correspondence by Drug Detection and Deterrence branch; track incoming and outgoing correspondence; proof read and correct outgoing correspondence for grammar and administrative accuracy; prepare and mail outgoing packages and correspondence.
• Maintain database for COE Workshops and Seminars; compile critiques for reference purposes and submission to Drug Detection and Deterrence Branch Head.
• Compile substance abuse statistics and trends for the Drug Detection and Deterrence Branch Head.
• Convert data, spreadsheets, charts and graphs into and from reports and databases.
• Submit monthly reports detailing activities of the past month, summaries of actions taken, anticipated problems and hours expended.
• Perform other administrative duties within Drug Detection and Deterrence branch and the scope of this contract.
• Work will be performed at (OPNAV 173) in Millington, TN

Qualifications

• Must be able to obtain US Government Secret Security Clearance
• Personnel must meet the requirements of a National Agency Check with Inquiries (NACI) in order to be issued a common access card (CAC)
• Possess a high school diploma or equivalent 
• Possess minimum of 5 years of experience
• Ability to effectively and succinctly communicate in writing and verbally 
• Ability to operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers
• Ability to effectively execute in a high demand environment
• Communicate well both orally and in writing. Demonstrate ability to use computers, Local Area Network (LAN) communication and MS Office software products to include Outlook, Word, Access, Excel and multi-media software programs.
• Must have excellent communication, phone etiquette, customer service and people skills, as well as be able to multitask and stay organized
• Ability to multi-task and work independently, and have a sharp attention to detail


Working conditions

Working conditions are within a normal office environment.

Physical requirements

Normal office environment mobility; sitting, walking, bending, stooping, standing, lifting a maximum of 25 pounds (greater than 25 pounds requires a two-person lift), turning, pushing.  Normal office dexterity, to include; reaching, handling, grasping, to include typing/keyboard, and phone use.

These are key requirements for individuals to be able to work in this environment. However, 8-koi, Incorporated complies with all Americans with Disabilities Act provisions.  Should an employee require accommodation, please speak with his/her manager or email HR (humanresources@8-koi.com).

EQUAL OPPORTUNITY EMPLOYER: 8-koi and, its wholly owned subsidiary, Cape Design Engineering (CDE) are Equal Opportunity Employers. 8-koi and CDE do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.

DRUG FREE WORKPLACE:
As part of our commitment to safeguard the wellbeing of our employees and to provide a safe environment for everyone, 8-koi, Inc. has established a drug-free workplace policy consistent with The Drug-Free Workplace Act of 1988. 

8-koi, Inc. requires job applicants to submit to a drug/alcohol test and may use a refusal to submit to a drug/alcohol test or a positive confirmed drug/alcohol test as a basis for rejecting to hire a job applicant. A job applicant is a person who has applied for a position with 8-koi, Inc. and has been offered employment conditioned upon successfully passing a drug/alcohol test, and may have begun work pending the results of the drug/alcohol test.